Document Storage - 1Place Childcare

Never Miss An Educator Credential Deadline Again

Document Storage centralizes all staff certificates, licenses, and credentials in one secure location with automated expiry alerts. Stay ahead of state compliance requirements and avoid costly violations from expired documentation.

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Trusted by 1,000+ Centers

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improvement in task completion rates

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reduction in management oversight time

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digital compliance tracking

Stop Worrying About Credential Expirations

Smart Expiry Management

Set expiry dates when you upload. Receive automated alerts 90, 60, and 30 days before expiration. Never face a surprise compliance gap again.

Multi-Center Command

Managing multiple locations? View credential status across your entire portfolio. Filter by center, credential type, or expiration date. Identify risk areas instantly.

Instant Audit Reports

State inspector at your door? Generate complete compliance reports in seconds. Show documentation history, upload dates, and current status for every staff member.

Secure Role-Based Access

Directors see their center. Regional managers see their region. Administrators control everything. Your data stays protected while remaining accessible.

Mobile Upload & Access

Upload certificates from training sessions using your phone. Access documents from tablets during walkthroughs. Desktop, mobile, offline—it works everywhere.

Complete Audit Trails

Who uploaded what, when? Automatic tracking of every document action. Renewal history. Version control. The documentation history state inspectors expect.

Multi-Level Protection

Everyone Is Safer with 1Place

For Children

Verified credentials mean qualified educators.
No compliance gaps that could compromise care quality or safety standards.

For Educators

No manual tracking burden.
Automated reminders give time to renew.
Stay compliant without the stress.

For Directors

“I know, not I think.”
Complete visibility into your center’s credential status.
Sleep better knowing you’re inspection-ready.

For Site Owners

Portfolio-wide compliance oversight.
Prevent state violations that damage reputation, disrupt operations, or jeopardize licenses.

Multi-Level Protection

Integration & Ecosystem

Action Manager

Never lose track of follow-up tasks again

Automatic tasks created for upcoming renewals

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NEW

Incident & Hazard Manager

World-class incident documentation that protects everyone

Attach relevant certifications to documentation.

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Checklist Manager

Turn daily operations into documented compliance evidence

Verify credentials during opening procedures.

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Reporting Manager

Turn data into decisions with powerful analytics

Compliance dashboards and trend analysis.

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Latest Updates & Enhancements

We’re constantly improving Incident Manager based on feedback from childcare professionals like you.

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Technical Specifications

File Support

PDF, JPG, PNG, and standard document formats

Access

Web portal + mobile PWA. Online/offline viewing

Permissions

Granular role-based access controls

Compliance

Built specifically for state licensing documentation requirements

Secure Cloud Infrastructure

ISO 27001 certified information security

Stop managing compliance by crisis

Make Your Childcare Operation Safer, Simpler, and Smarter.

Join 4,000+ centers worldwide who trust 1Place to protect their children, educators, and licenses.

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Never Miss An Educator Credential Deadline Again

Trusted by 1,000+ Centers