Document Storage

Never Miss An Educator Credential Deadline Again

Document Storage centralizes all staff certificates, licenses, and credentials in one secure location with automated expiry alerts. Stay ahead of state compliance requirements and avoid costly violations from expired documentation.

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Trusted by 1,000+ Centers

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improvement in task completion rates

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reduction in management oversight time

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digital compliance tracking

Every Document Instantly Accessible

Store staff qualifications, center policies, and child records in one secure, searchable location – no more digging through filing cabinets or email threads when state licensing or NAEYC inspectors arrive. When they ask for proof, you have it instantly.

Automatic Alerts Before Credentials Expire

Automated alerts notify you before staff credentials expire – protecting your licensing status and preventing the scramble to find substitute coverage. You’re not reacting to expired certifications, you’re preventing them.

See What Needs Action at a Glance

Dashboard highlights show you exactly which documents need action and which staff need renewals – so you’re not scrolling through hundreds of files or wondering who’s up to date. Clear visibility means confident answers when regulators ask questions.

Multi-Level Protection

Track Every Credential

For Children

Verified credentials mean qualified educators.
No compliance gaps that could compromise care quality or safety standards.

For Educators

No manual tracking burden.
Automated reminders give time to renew.
Stay compliant without the stress.

For Directors

“I know, not I think.”
Complete visibility into your center’s credential status.
Sleep better knowing you’re inspection-ready.

For Site Owners

Portfolio-wide compliance oversight.
Prevent state violations that damage reputation, disrupt operations, or jeopardize licenses.

Multi-Level Protection

Integration & Ecosystem

Checklist Manager

Turn daily operations into documented compliance evidence

Purpose-built digital checklists that keep your centers compliant, your staff confident, and your operations audit-ready—saving 5-8 hours per week.

Turn Your Paper Checklists Digital

Incident & Hazard Manager

Document Every Incident With Complete Peace Of Mind

Protect children, educators, and your license through documented safeguarding – transforming incident response from reactive worry to proactive confidence, from initial report through investigation to resolution.

Stop Losing Incident Forms

Ticket Manager

Stop Losing Track Of Critical Tasks

Ticket Manager transforms scattered to-do lists into a powerful workflow system that keeps your entire team aligned and accountable.

See How Delegation Works

Reporting

Turn Your Data Into Compliance Confidence

Our Reporting Manager transforms scattered information across your centers into clear, actionable intelligence that keeps you audit-ready.

See Instant Trends Across Your Portfolio

Latest Updates & Enhancements

We’re constantly improving Document Storage based on feedback from childcare professionals like you.

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Technical Specifications

File Support

PDF, JPG, PNG, and standard document formats

Access

Web portal + mobile PWA. Online/offline viewing

Permissions

Granular role-based access controls

Compliance

Built specifically for state licensing documentation requirements

Secure Cloud Infrastructure

ISO 27001 certified information security

Stop managing compliance by crisis

Make Your Childcare Operation Safer, Simpler, and Smarter.

Join 4,000+ centers worldwide who trust 1Place to protect their children, educators, and licenses.

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