With mandatory national child safety training now in effect, approved providers need more than just completed certificates. You need to know where they are, when they expire, and that every staff member is accounted for. Document Storage in 1Place makes that simple.

What is Document Storage in 1Place?
Document Storage is a feature within the 1Place platform that lets you collect, store and manage certification records for every person in your service. Think first aid certificates, Working With Children Checks, child protection training, and now the mandatory national child safety training. Everything lives in one place, linked to each staff member, with expiry tracking built in.

Why does this matter right now?
From 27 February 2026, all staff, volunteers and students in early childhood education and care must complete mandatory national child safety training via the government’s Geccko platform. As an approved provider, the obligation doesn’t end when your team completes the training. You need to be able to show it’s been done. Document Storage gives you that evidence, ready whenever you need it.

How do I set it up for the new mandatory training?
It takes just a few steps. You create a new document type in 1Place, name it something like “Foundation Module – Child Safety Certificate,” and set it to track completion against your staff profiles. You can also set expiry reminders so the system flags anything approaching its renewal date. Once it’s configured, your team uploads their Geccko completion certificates and the records are stored, timestamped and audit-ready.

What does the day-to-day view look like?
Your Certification Status dashboard shows two clear panels: documents that have expired on the left, and documents expiring soon on the right. At a glance, you can see exactly where every staff member stands across all certification types, not just child safety training. No spreadsheets. No chasing. Just a clean, current view of your compliance position.

Does this work for multi-site operators?
Yes. If you manage more than one service, you can view certification status across your entire portfolio. Area managers and directors can see which centres are fully covered and where gaps need attention, without having to contact each site individually.

What else can Document Storage track?
Beyond child safety training, services use Document Storage to manage first aid qualifications, Working With Children Checks, child protection training, service approvals and more. Any document with an expiry date can be tracked, which means you stay ahead of renewals across your whole compliance picture.

Is this available to all 1Place customers?
Document Storage is part of the 1Place platform. If you’re an existing customer and aren’t sure whether you have access, your Client Success Manager can help you get set up.

Ready to see it in action?
Our team can walk you through Document Storage and show you exactly how to configure it for the new mandatory training requirements. Book a Demo.