{"id":4663,"date":"2021-03-02T12:06:55","date_gmt":"2021-03-02T00:06:55","guid":{"rendered":"http:\/\/1placechildcare.com\/nz\/?p=4663"},"modified":"2021-06-04T12:58:33","modified_gmt":"2021-06-04T00:58:33","slug":"paper-based-systems-weve-always-done-it-this-way-why-change","status":"publish","type":"post","link":"https:\/\/1placechildcare.com\/nz\/paper-based-systems-weve-always-done-it-this-way-why-change\/","title":{"rendered":"Paper-based systems – we’ve always done it this way. Why change?"},"content":{"rendered":"

\"\"The childcare industry\u2019s reliance on paper is no secret. Hard copy forms and checklists come part and parcel with meeting compliance regulations and, as a result, a room full of archive boxes is commonplace within many childcare centres.\u00a0But it doesn\u2019t have to be.<\/p>\n

Here are FIVE reasons why moving your paper-based processes online is worth its weight in gold.<\/strong><\/p>\n

1. It\u2019s hard to analyse a binder full of checklists and forms<\/b><\/p>\n

Paper-based processes make it difficult for childcare centres to understand the data they\u2019re recording. Because reviewing a record means opening a box, trying to find the right piece of paper and looking at information on paper.<\/p>\n

As one savvy Childcare owner once said<\/a>; \u201cjust because you\u2019re keeping it doesn\u2019t mean you can find the information you need.\u201d<\/p>\n

Online tools can help your centres stay on top of compliance and paperwork by allowing management staff to keep track of multiple sites at a glance.<\/p>\n

2. Accessible data from anywhere<\/b><\/p>\n

By moving to an online solution, you will have secure digital storage records that are immediately accessible, no matter where you are.<\/p>\n

Then you\u2019ll be able to monitor tasks and processes via online dashboards as they are completed \u2013 in real-time \u2013 rather than after an event has occurred.<\/p>\n

Gathering data in this proactive way means you can stay on top of potential issues that may arise.\u00a0 It also means you can easily see what\u2019s working, and share those best practices with your other centres, management teams and staff.<\/p>\n

3. You can save money<\/b><\/p>\n

Storing years of paper records costs money in terms of storage, scanning and disposal.<\/p>\n

By digitising your forms and checklists, not only do these costs associated with storage become obsolete, but the headaches that came in trawling through paper paper records to meet legislative regulations disappear too.<\/p>\n

One Delaware-based childcare operator says she has saved $1000 per month by digitising their processes.<\/p>\n

4. Make best practice the new standard<\/b><\/p>\n

With so much data at your fingertips, an online solution allows management to view the metrics that matter to their centres and drill down to details with a single click.<\/p>\n

This continuous improvement model of checking, measuring, acting and monitoring gives visibility necessary for your centres to operate smoothly, increase performance and, ultimately, grow.<\/p>\n

What\u2019s more, an online platform can also evolve with your organisation so checklists, forms and processes can easily be updated or added as regulations or procedures change.<\/p>\n

5. Improve staff morale<\/b><\/p>\n

Expect relief among your team members to have a logical, efficient, easy-to-use solution to something they do multiple times a day.<\/p>\n

Adaptive online processes guide staff as they carry out open and close checklists, cleaning, auditory processes, fire drills, maintenance and respond to incidents. Giving them the peace of mind that no task will be forgotten, and that best practices are being met.<\/p>\n

And, should a new team member step into a learning environment, the software provides immediate clarity on completed and outstanding tasks.<\/p>\n

Similarly, implementing an online system means you are less likely to lose valuable knowledge should a team member move on from your centre.<\/p>\n

Ultimately, this means your team will have more time to focus on what matters most; delivering an exceptional learning experience.<\/p>\n","protected":false},"excerpt":{"rendered":"

Here are five reasons why moving your paper-based processes online is worth its weight in gold.<\/p>\n","protected":false},"author":12,"featured_media":4664,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[22,23,24],"class_list":["post-4663","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-best-practice","tag-best-practice","tag-beyond-compliance","tag-improve-efficiency"],"_links":{"self":[{"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/posts\/4663","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/users\/12"}],"replies":[{"embeddable":true,"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/comments?post=4663"}],"version-history":[{"count":11,"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/posts\/4663\/revisions"}],"predecessor-version":[{"id":5235,"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/posts\/4663\/revisions\/5235"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/media\/4664"}],"wp:attachment":[{"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/media?parent=4663"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/categories?post=4663"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/1placechildcare.com\/nz\/wp-json\/wp\/v2\/tags?post=4663"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}