{"id":6007,"date":"2022-02-22T15:07:01","date_gmt":"2022-02-22T03:07:01","guid":{"rendered":"http:\/\/1placechildcare.com\/au\/?p=6007"},"modified":"2023-03-20T06:04:01","modified_gmt":"2023-03-19T20:04:01","slug":"data-overdrive-ready-to-graduate-from-spreadsheets","status":"publish","type":"post","link":"https:\/\/1placechildcare.com\/au\/data-overdrive-ready-to-graduate-from-spreadsheets\/","title":{"rendered":"Data overdrive! Ready to graduate from spreadsheets?"},"content":{"rendered":"<p><img decoding=\"async\" src=\"http:\/\/1placechildcare.com\/wp-content\/uploads\/Data-overdrive-Ready-to-graduate-from-spreadsheets_-1Place-1024x682.jpg\" alt=\"\" width=\"380\" height=\"253\" \/>What childcare leader doesn\u2019t love a good Google Doc or Excel spreadsheet to log data and document processes.<\/p>\n<p>Unfortunately, spreadsheets work with static ad-hoc data, which makes it impossible to provide any real-time visibility with a lot of overhead to maintain.<\/p>\n<p><strong>Industry insights<\/strong><\/p>\n<p>We asked some Early Childcare Education leaders how they collect data. Here\u2019s what some revealed:<\/p>\n<ul>\n<li><em>The data is only as good as the last time it was updated by my staff.<\/em><\/li>\n<li><em>I only want my senior staff to see the information analysis, yet I need my staff to contribute to the data. Permissions in my Google Sheets are very hard to manage.<\/em><\/li>\n<li><em>We scramble to consolidate data for board meetings or licencing visits. It is all there but stored in multiple different locations.<\/em><\/li>\n<li><em>My regional directors have to capture data, re-enter data, and report the results. It is very time consuming and inefficient<\/em><\/li>\n<li><em>Teams and Google Sheets\/Docs are great but I can\u2019t see the updated trends impacting data as it happens. It is usually after the fact.<\/em><\/li>\n<li><em>I need real-time visibility to manage my business. I cannot be onsite at all locations.<\/em><\/li>\n<li><em>Covid has changed how we do audits. No longer can I rely on in person visits to verify data and yet the need for accountability is more important than ever!<\/em><\/li>\n<li><em>Each week my team needs to know where we are excelling and where we need to improve. This information is vital for staff meetings and reviews.<\/em><\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"http:\/\/1placechildcare.com\/au\/wp-content\/uploads\/sites\/3\/Peter_Drucker-1024x256.png\" alt=\"\" width=\"800\" height=\"200\" \/><\/p>\n<p>\u00a0<\/p>\n<p>At 1Place Childcare, we believe every operational task your team performs produces data you can use to manage best practice and compliance.<\/p>\n<p>That\u2019s why we work with data in real-time and provide detailed analysis 24\/7 without any additional effort from centre staff.<\/p>\n<p>With data at your fingertips, you can use it to inform your decisions, be inspired and motivated to leverage best practice and compliance to influence decisions and drive change.<\/p>\n<p><strong>Data is everywhere<\/strong><\/p>\n<p>Despite the frustrations many in the industry have with spreadsheets, using spreadsheets to record what you\u2019ve learnt is a great place to start. Congratulations!<\/p>\n<p>The next step on your journey to use data to make smarter decisions is to step back, and ask yourself:<\/p>\n<ul>\n<li>How do I capture data today?<\/li>\n<li>What types of data am I capturing?<\/li>\n<li>What information am I looking for?<\/li>\n<li>Who is responsible for the task I am gathering data for?<\/li>\n<li>Where is it stored?<\/li>\n<li>How do I analyse the data?<\/li>\n<li>Who is impacted by or benefits from the data?<\/li>\n<li>How quickly do we respond to new data?<\/li>\n<\/ul>\n<p><strong>What data tells us<\/strong><\/p>\n<p>Once you\u2019ve answered these questions you can begin to put in place some data management processes to help you understand:<\/p>\n<ul>\n<li>How you are managing best practice.<\/li>\n<li>Where your potential exposures are for health and safety.<\/li>\n<li>How quickly you are responding to minimise liabilities and maximise opportunities.<\/li>\n<li>Where your strengths and weaknesses are.<\/li>\n<\/ul>\n<p><strong>When we know better, we do better<\/strong><\/p>\n<p>Early Childhood Business and Leadership Strategist <a href=\"http:\/\/1placechildcare.com\/how-improving-processes-and-procedures-increases-workplace-wellbeing\/\">Beth Cannon<\/a> is among a growing number of industry leaders who recognise the value in gaining insights from data.<\/p>\n<p><img decoding=\"async\" src=\"http:\/\/1placechildcare.com\/au\/wp-content\/uploads\/sites\/3\/Forrestor_AU_NZ-1024x256.png\" alt=\"\" width=\"800\" height=\"200\" \/><\/p>\n<p>\u00a0<\/p>\n<p>Google Sheets for example will always fall short on being a complete project management tool as it doesn\u2019t allow task assignment. While its transparency also opens opportunities for users to create multiple versions of the truth.<\/p>\n<p>When you move your compliance and best practice data and processes to 1Place Childcare, you will:<\/p>\n<ul>\n<li>Have one source of truth that can be viewed anytime and anywhere.<\/li>\n<li>Gain real-time up-to-the-minute visibility against your expected standards or licencing guidance.<\/li>\n<li>Have automated workflows for task assignment, prioritisation and follow up.<\/li>\n<li>Control the permissions of who sees what data based on their role (teacher vs owner vs regional personnel).<\/li>\n<li>Monitor completion and quality of routine procedures such as opening, closing, cleaning, safety check whether you are onsite or offsite.<\/li>\n<li>Manage and monitor the status of tasks and tickets without sticky notes and paper.<\/li>\n<li>Receive reports in your inbox as frequently as needed &#8211; or run them ad hoc.<\/li>\n<li>Audit the gaps in your best practices using digital dashboards.<\/li>\n<li>Inspect what you expect with time-date stamped photos to ensure best practice is followed.<\/li>\n<li>Receive graphics and details to identify trends surrounding incidents and accidents.<\/li>\n<\/ul>\n<p><strong>Ready to take your spreadsheet data to the next level?<\/strong> <a href=\"http:\/\/1placechildcare.com\/au\/contact-us\/\">Contact 1Place Childcare<\/a> today for a complementary exploration session.<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>What early education leader doesn\u2019t love a good Google Doc or Excel spreadsheet to log data and document processes.<br \/>\nUnfortunately, spreadsheets work with static ad-hoc data, which makes it impossible to provide any real-time visibility with a lot of overhead to maintain. <\/p>\n","protected":false},"author":12,"featured_media":6013,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-6007","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/posts\/6007","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/users\/12"}],"replies":[{"embeddable":true,"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/comments?post=6007"}],"version-history":[{"count":9,"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/posts\/6007\/revisions"}],"predecessor-version":[{"id":6104,"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/posts\/6007\/revisions\/6104"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/media\/6013"}],"wp:attachment":[{"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/media?parent=6007"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/categories?post=6007"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/1placechildcare.com\/au\/wp-json\/wp\/v2\/tags?post=6007"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}